Deliver gallery pieces to Gallery Check-In Table on Thursday (3–6 pm) or Friday (9–11 am). Extra-large pieces must arrive Friday between 10–11 am. If you can't deliver during these times, contact the Gallery Display Chair.   

 

When you drop off your Gallery piece(s), you will complete a form that will be used to create your Gallery display sign. Booth exhibitors may include one high-end or preferred piece (which can also be a grouping) in the Gallery. If your piece is sold, you will be notified so it can be replaced with another work. Please deliver restock pieces to the Gallery Host.  

• Attach a sketch or photo to indicate how your work should be displayed.

• If your piece is large or fragile, contact the Gallery Display Chair to arrange special handling.

• Arrangements for electricity in Gallery pieces should be coordinated with the Gallery Display Chair.

• Wall pieces must be under 25 pounds and ready to hang.

• Stands for plates and bowls are welcome. Please label each stand with your name and specify whether the stand is included with the piece or not for sale.

• Clay Fest concludes on Sunday at 5 PM. Gallery pieces are to be collected at that time. The Gallery will be dismantled immediately after the event ends. Items cannot be stored in the Gallery. If a participant is unable to collect their work, arrangements should be made for someone else to do so. Clay Fest does not assume responsibility for any artwork left in the Gallery once the event concludes.

• Clay Fest’s breakage policy covers all Gallery items over $20.

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Gallery-Only Participants

Gallery-Only participants are required to work one 3-hour shift. Missing a work shift may impact Gallery-Only participants’ eligibility for next year’s Clay Fest. Storage is limited to two re-stock pieces at a time; ask at the Gallery Check-in Table for details. If someone with a booth stores extra pieces for you, inform the Gallery Display Chair.  

 

We often need extra help, so please consider offering to take on another work shift.  Contact the Work Shift/Committee Chair prior to the show to sign up for extra shift(s). If you have any questions about the duties associated with your work shift assignments, please contact Show Chair.

Awards 

Participants in Clay Fest may vote for Best In Show, 2nd, and 3rd gallery pieces between 2-5 pm on Friday. Ballots from the Show Packet should be returned to the ballot box by 5 pm in the Gallery. Winners will be announced at 7 pm in the Demo area.  

 

People’s Choice voting is conducted from the event's opening on Friday until 11am on Saturday. The award will be announced at noon on Saturday in the Demo area.  

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